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OSD Exam Accommodation

Students with a documented disability may be eligible for testing accommodations. The Office for Students with Disabilities (OSD) is responsible for determining reasonable accommodation based on the individual’s current functional limitations. Only students who have been issued an Authorization for Accommodation (AFA) letter by the OSD are eligible for accommodations. Students are responsible for promptly meeting with OSD quarterly and ensuring that their AFA letters are finalized, up-to-date, and are recieved by the OSD liaison and their professors. 

The Chemistry OSD Liaison (chemosd@ucsd.edu) will work directly with the student and instructor to facilitate exam accommodations for courses offered by the Chemistry and Biochemistry Department. 

See below for frequently asked questions and policies relating OSD exam accommodations in the Department of Chemistry and Biochemistry.

Procedures for Requesting Exam Accommodations:

For remote exams...

  1. Students are responsible for contacting their course instructor to set up their exam accommodations for the quarter. For remote assessments, all exam accommodations are handled by the course instructor, not the OSD Liaison.

 

For in-person coursework...

  1. Students need to contact their instructor to let them know they have classroom, assignments and/or exam accommodations. Please plan to meet with them briefly or send them an email outlining what accommodations are listed on your AFA letter. 
    1. Some instructors prefer to take care of exam accommodations themselves. When contacting their instructor regarding their accommodations, students are encouraged to ask whether or not the course instructor will be taking care of the student's exam accommodations that quarter, or if they want the OSD Liaison to administer the tests.
  2. If they indicate that they will be handling your exam accommodations, then please follow up with your instructor the week before your exams to schedule your accommodations. If they indicate that Student Affairs or the OSD liaison will be administering your exams, please follow the instructions below. 
  3. Fill out our Google form to discuss the scheduling of your exams. This must be done at least 72 university business hours before the exam (the earlier the better). 
  4. Check your UCSD email regularly for the confirmation of the day and time of your exam. 

 

FAQs

I'm taking my exam with Student Affairs, what should I expect?

Before the exam: 

  • Every student will check in in Urey Hall 2206/2210. Please come to our office for your exam to drop off your personal belongings and prepare for your exam. We will walk you to your testing room.
  • Once the OSD Liaison sends the student their exam schedule, it is the student's responsibility to thoroughly check for any discrepancies and bring any concerns to the attention of the OSD Liaison immediately.
  • The student is responsible for his or her testing accommodation schedule; the student must notify the OSD Liaison immediately if there is a scheduling conflict with his or her classes and/or other exams.
  • Students will not be able to choose in which room they are placed.
  • Once an exam is scheduled and confirmed, it cannot be rescheduled except for in extenuating circumstances. Both the instructor and OSD Liaison must approve.
  • Students should arrive at least 5-10 minutes before the exam start time so that staff has time to store away any belongings and bring them to the exam room.

During the exam: 

  • Students will be placed in general use space in Urey Hall or a nearby building.  As a result, testing locations will vary and the department does not have control over the noise level. As such, although we will do all that we can to provide a distraction-reduced environment, there is no guarantee that the testing area will be quiet or completely free of distraction.
    • That said, if the student has any concerns during the exam (noise, environment, etc.) they are encouraged to come to the Student Affairs Office or let their proctor know right away to report it. We will do what we can, within our means, to remedy the situation.
  • For test-related questions, students are expected to come to Urey Hall 2206/2210 immediately. We will do our best to contact the student's instructor and/or TA. Students should not wait until the end of the test to bring in their questions as this will not provide sufficient time to obtain an answer. 
    • This is only permitted if the instructor allows questions for all students during tests.
  • Students will not receive extra time on their tests if they are late. The test begins at the scheduled start time. There are no exceptions.
  • The test ends at the scheduled end time. Students will not recieve extra time to fill out their scantron, complete their test, etc. 
  • Integrity of Scholarship and adherence to the Principles of Community are essential in an academic environment and will be strictly enforced by the Chemistry and Biochemistry Department

What should I do after I receive my AFA letter from the OSD?

1. Submit AFA letter through the OSD's Student Portal. Instructions can be found here: https://osd.ucsd.edu/portal/tutorial.html

2. After submitting accommodations via the Student Portal, an email with all accepted accommodations will be sent to the student's course instructor and the OSD Liaison. AFTER THIS EMAIL IS SENT, FURTHER ACTION IS REQUIRED. 

After submitting accommodations via the student portal, the student must email the course instructor to ensure they have recieved the AFA letter and to establish that you require accommodations. Simply submitting an AFA letter through the online portal will NOT grant you exam accommodations. It is the student's responsibility to contact both the instructor and OSD Liaison after an AFA is submitted through this portal. The student and the professor will recieve an email reply to the AFA letter with instructions on how to request exam accommodations. You will need to follow them. 

3. Fill out our Exam Request Google Form. Meet with the OSD Liaison at least a week in advance of the exam that you are requesting accommodations for. 

Notes:

  • All email correspondence to the OSD Liaison must be sent to chemosd@ucsd.edu
  • Students must allow a minimum of 3-5 university business days, excluding weekends and holidays, for accommodation arrangements to be made for any exam.
  • All communication regarding exam accommodation will be sent via the student’s @ucsd.edu email account. It is the student’s responsibility to read and respond (if necessary) to email correspondence in a timely manner. 
  • Private room, extended time, scribes etc. all take several days to set up, so waiting to contact until only a few days before the exam doesn't leave us enough time to arrange for all the accommodations you may need. Please ensure that you are contacting early enough to arrange for all of your accommodations. 

What if I don't have an AFA letter?

Unfortunantely, no accommodations will be or can be arranged. 

Students who are in the process or are interested in accommodations will not have accommodations arranged for them. We are not allowed to offer any accommodations, even with instructor's permission, for students without AFA letters. Please refer to the OSD for information on how to request accommodations. 

What happens after I submit the google form?

After the student fills out the google form, they will receive an e-mail to their @ucsd.edu account, confirming the date, time, and location of their exam(s) OR whether the course instructor will be taking care of the exam accommodations themselves. This will occur about 3-5 business days before your exam, so it is extremely important to meet with the OSD Liaison early.

What about my classroom accommodations?

Students seeking classroom accommodation in any undergraduate course offered by the Department of Chemistry and Biochemistry must work directly with their course instructor. Students are responsible for communicating with their instructor about specific needs as dictated by the AFA.

What about my lab accommodations?

Lab accommodations require time and are often unavailable on short notice. Contact the following staff as soon as you get your AFA letter for a Chemistry lab:

Vanessa Redondo, OSD Liasion (chemosd@ucsd.edu
Craig Corrigan, Staff Research Associate (chemistry labs) (ccorrigan@ucsd.edu)
Mary Sever, Lab Instruction Supervisor (chemistry labs) (msever@ucsd.edu)

Contact for Exam Accommodations: Vanessa Redondo (chemosd@ucsd.edu). Please contact Vanessa if you have exam accomodations listed on your AFA.

Contact for Extended Time in Lab: Craig Corrigan (ccorrigan@ucsd.edu). Please contact Craig if you have extended lab time listed on your AFA.