OSD Exam Accommodation

Students with a documented disability may be eligible for testing accommodations. The Office for Students with Disabilities (OSD) is responsibile for determining reasonable accommodation based on the individual’s current functional limitations. Only students who have been issued a Authorization for Accommodation (AFA) letter by the OSD are eligible for accommodation.

See below for frequently asked questions and policies relating to OSD. 

Important Notes:

  • The Chemistry and Biochemistry Department cannot guarantee that any student will have a room to himself or herself.  There may be more than one student utilizing the scheduled exam room for testing.
  • Students may experience interruptions by instructors, TAs, and/or exam proctors during exams.
  • Student exams will be scheduled in general use classroom space on campus.  As a result, testing locations will vary and the department does not have control over the noise level. As such, although we will do all that we can to provide a distraction-reduced environment, there is no guarantee that the testing area will be quiet or completely free of distraction.
  • Students will not be able to choose in which room they are placed.
  • Students will not get extra time on their exams if they are late. The allotted exam time begins at the scheduled start time.
  • Students will not get extra time on their exam to fill out their scantron (if applicable). 
  • Once an exam is scheduled and confirmed, it cannot be changed.
  • The student is responsible for his or her testing accommodation schedule; the student must notify the Department immediately if there is a scheduling conflict with his or her classes and/or other exams.
  • Integrity of Scholarship and adherence to the Principles of Community are essential in an academic environment and will be strictly enforced by the Chemistry and Biochemistry Department.

When should I meet with OSD to discuss my exam accommodations?

Students should consult with an OSD Disability Specialist quarterly, as soon as course registration occurs, to obtain an Authorization for Accommodation (AFA) letter for each course in which accommodations are needed.

What should I do after I receive my AFA letter from the OSD?

Once an AFA is issued for a course offered by the Department of Chemistry and Biochemistry, the student must follow the steps below (in order):

1. Bring the AFA to the instructor of the course in which you are requesting accommodations. Obtain their signature on the AFA.

2. Make an appointment with the Chemistry OSD Liaison (York Hall 4010) to hand in your AFA. Call 858-534-4856 or e-mail chemosd@ucsd.edu to make your appointment. The AFA should be submitted to the OSD Liaison no later than Friday of week 2 of the quarter.

Notes:

  • If an AFA is issued by the OSD after Friday of week 2, the student must present the AFA to the Chemistry OSD Liaison within three business days of the date of issuance listed on the AFA. 
  • Some instructors prefer to take care of exam accommodations themselves. When presenting their AFA to the instructor, students are encouraged to ask whether or not they will be taking care of the accommodations, or if they want the OSD Liaison to administer the exam(s).
  • Students must allow a minimum of 3-5 university business days, excluding weekends and holidays, for accommodation arrangements to be made for any exam.
  • All communication regarding exam accommodation will be sent via the student’s @ucsd.edu email account. It is the student’s responsibility to read and respond (if necessary) to email correspondence in a timely manner. Failure to read or respond may result in the forfeit of accommodation.

What if I don't have an AFA letter?

Then no accommodations will be arranged. An AFA for each chemistry course must be submitted to the Chemistry OSD Liaison before any accommodations are scheduled.

What should I bring to my meeting with the OSD liason?

Please bring the following to your appointment:

  • Your AFA letter for each Chemistry course, signed by yourself, an OSD Disability Specialist, and your instructor.
  • The syllabus for each course (this can be on your phone, tablet, or laptop; it does not need to be printed)

Please be prepared to discuss the following:

  • Exam dates/times (including finals)
  • Exam/quiz conflicts with other courses

What happens after I meet with the OSD Liason?

After the student meets with the OSD Liaison, he or she will receive an e-mail to their @ucsd.edu account, confirming the date, time, and location of their exam(s). This may take 3-5 business days.

 

Classroom Accommodations

Students seeking classroom accommodation in any undergraduate course offered by the Department of Chemistry and Biochemistry must work directly with their course instructor. Students are responsible for communicating with their instructor about specific needs as dictated by the AFA.

Lab Accommodations

Lab accommodations require time and are often unavailable on short notice. Contact the following staff as soon as you get your AFA letter for a Chemistry lab:

Hanna Foley, OSD Liasion (chemosd@ucsd.edu)
Sheila Kennedy, Teaching Labs Safety Coordinator (s1kennedy@ucsd.edu)